Auto Repair Invoice Software

Turn Closed Repair Orders Into Paid Invoices the Same Day

Auto repair invoice software converts a completed repair order into an itemized, tax-calculated customer invoice and collects payment digitally, without re-entering parts, labor, or fees into a separate billing tool. Torque360 keeps estimates, repair orders, invoices, and payments inside one connected record. The invoice a customer receives matches exactly what the technician completed. Trusted by 1,000+ independent repair shops across auto, truck, motorcycle, RV, and powersports.

  • Line-item invoices with parts, labor, fees, and taxes

  • Tax rates calculated automatically based on your shop’s local settings

  • Invoices delivered by text or email with a payment link attached

  • Branded with your shop logo, business name, and contact details

  • QuickBooks Online sync for invoices and payments

How Does Automotive Invoice Software Speed Up the Payment Cycle

How Does It Work?

Torque360 invoicing software for auto repair shortens the gap between a closed RO & paid invoice. It removes the manual steps that usually sit between them. Estimates become repair orders. Repair orders become invoices. And invoices reach the customer’s phone, all inside one system.

Build the Estimate

Pull labor times from the integrated labor guide and add parts with markup applied. The estimate becomes the invoice. Nothing gets re-typed.

Get Customer Approval

Send the estimate to the customers by text or email. Customers review line items and digitally authorize work. Approved jobs move straight to the repair order.

Complete the Repair Order

Technicians work through the job on the repair order. Labor hours logged and any additional work authorizations are captured as the job progresses.

Generate the Invoice

When the job is ready for checkout, convert the closed repair order into a finalized invoice in one click. Tax is calculated automatically.

Collect Payment

Send the invoice by text with a link. Customers pay online, in person, or through Google Pay. Payment status updates instantly in the repair order.

Customer Feedback

Perfect All-in-One Shop Management Software

Overall, it’s been a perfect experience using Torque360. The platform is very smooth, reliable, and easy to work with. It covers all the key areas we need for daily operations, including reporting, invoicing, inspections, and digital authorizations. Everything is well organized and intuitive, which makes the workflow much more efficient and hassle-free.

Rick R – Automotive

See Original Review ➜
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How Do You Turn a Closed Repair Order Into a Ready-to-Send Invoice

In Torque360 auto repair shop invoicing software, a closed repair order becomes a finalized invoice in one click. Every part used, labor hour logged, fee applied, and tax calculated on the repair order carries forward to the invoice.

What Does One-Click Invoice Conversion Include

One-click conversion in Torque360 means every line from the repair order: parts, labor, shop supplies, fees, and taxes, appears on the invoice exactly as documented. Service writers don’t rebuild the bill from scratch or reconcile two systems at checkout.

Torque360 applies your configured tax rates at the line level for every invoice. Parts tax, labor tax, and combined rates are calculated based on your shop’s local rate settings. The total reflects the correct rate, even when parts and labor are taxed differently.

Torque360 lets you show or hide labor rates, parts pricing, markups, discounts, and individual fee breakdowns on the customer-facing invoice. Each shop configures the invoice to match how it presents pricing to its customers.

Any past invoice in Torque360 pulls up by searching the customer’s name, vehicle VIN, license plate, or repair order number. When a customer calls about a job from six months ago, the full invoice history appears in seconds.

How Do Auto Repair Shops Collect Payment the Same Day the Job Closes

Torque360 automotive invoicing software sends the finalized invoice to the customer’s phone the moment the vehicle is ready, with a secure payment link attached. Customers pay before they return to the shop, closing the cash flow gap that comes from waiting for in-person pickup or mailed checks.

What Is TorquePay and How Does Text-to-Pay Work

TorquePay is Torque360’s built-in payment platform. It sends the finalized invoice to the customer’s phone by SMS with a secure payment link. Customers tap the link, review their line items, and pay online. No return trip to the counter required.

Torque360 accepts tap, chip, and swipe payments at the counter, plus online payments through TorquePay, Google Pay, and PayPal. Every payment method routes through the same repair order. The invoice and payment method are tied together in one record.

TorquePay deposits funds into your shop’s account as early as the next business day. For independent repair shops, predictable deposit timing matters more than the variable schedules many card processors run on.

Shops in the Auto Repair Industry Trust Torque360. You Can Too.
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How Does Torque360 Sync Invoices and Payments to QuickBooks

Torque360 syncs every invoice, payment, and customer record to QuickBooks Online the moment a transaction is completed. No manual export, no CSV import, no end-of-day reconciliation. Shop owners open QuickBooks and see current financial data.

How Does Invoice Data Sync to QuickBooks

Every invoice generated in Torque360 posts to QuickBooks Online automatically. When a payment is collected, the corresponding entry updates in QuickBooks in real time. Receivables stay accurate without staff intervention.

During setup, Torque360 maps your parts catalog and labor services to the correct accounts in your QuickBooks chart of accounts. After that, every synced invoice routes parts revenue, labor revenue, and tax liability to the right categories on its own

Every synced invoice in QuickBooks includes the repair order number, customer record, payment method, and itemized totals. Records arrive organized and exportable, so tax season and audit prep don’t require rebuilding history from printed ROs.

Shops that previously spent hours entering invoice data into QuickBooks from printed repair orders cut that process to near zero. The sync runs in the background, so bookkeepers work from accurate, real-time data instead of catching up on data entry.

Quickbooks automotive accounting software

How Do You Track Unpaid Invoices and Overdue Accounts in Real Time

Torque360’s payment dashboard gives service advisors and shop owners a live view of every invoice status: paid, pending, partially paid, and overdue. These are updated the moment a payment is processed. No daily report is needed to know which jobs are closed and which are still open.

What Does the Invoice Status Dashboard Show

The dashboard displays every open invoice at a glance: paid, pending, partially paid, and overdue. These are updated in real time as payments process or statuses change. Service writers see which jobs are closed and which need follow-up without leaving the screen.

The payments report shows every transaction in the shop: invoice number, customer name, repair order reference, payment method, amount paid versus total due, and transaction ID. The report exports directly or syncs to QuickBooks for accounting review.

Turn Repair Orders Into Customer-Ready Invoices Faster

Independent repair shops use Torque360 for the full job lifecycle. Inspection, estimate, repair order, invoice, and payment live in one connected system. No translating between a paper RO and a billing tool, no re-entering parts and labor into QuickBooks, no chasing customers for payment after they’ve left the lot.

Why Do 1,000+ Independent Shops Use
Torque360 for Invoicing

See why independent repair shops run their invoicing inside Torque360 instead of separate billing tools, spreadsheets, or generic accounting software.

Stop building invoices from scratch

Repair order data flows directly into the invoice. Parts, labor, and fees carry forward. No re-entry, no transcription errors between systems.

Collect payment the same day the job closes

Text-to-pay puts the invoice in the customer’s hand the moment the vehicle is ready. Shops waiting on in-person pickup lose days of cash flow.

Handle multiple payment types in one checkout

Credit and debit cards, TorquePay online, Google Pay, PayPal, check, and cash, all recorded against the same repair order.

Replace paper invoices that your customers lose

Digital invoices stay in the customer’s message & Torque360’s record permanently. When a customer calls later, the invoice opens in seconds.

How Does Invoicing Connect to the Rest of the Shop Workflow

Torque360 connects invoicing to every other step in the shop workflow. Estimates, repair orders, inspections, scheduling, and payments pull from the same record because there’s only one record.

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Estimates ›

Build repair quotes using labor times, parts pricing, and inspection findings

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Repair Order ›

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Invoicing & Payments ›

Send invoices and collect payments through TorquePay, Google Pay, and cards

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Job Board ›

Assign work, track technician progress, and monitor bay activity

Which Auto Repair Shops Does Torque360’s Invoicing Work For

Torque360’s repair-order-to-invoice workflow is built for every shop model. From a single-bay independent where the owner doubles as the service writer, to a mobile mechanic running invoices from a phone. The same invoicing and payment system adapts to how each shop type operates without forcing a process change.

Mechanic Shop

Motorcycle Repair

Truck Repair

Oil Change

Tire Repair

Mobile Mechanics

How Independent Shops Cut Invoice Delays and
Collect Payment Faster With Torque360

From missed revenue to full shop visibility. See how auto repair shops replaced manual billing, paper invoices, and disconnected tools with one connected system that turns a closed repair order into a paid invoice the same day.

“Torque360 changed everything for us. On long projects, nothing gets lost anymore. Labor, parts, approvals, it’s all there. Since using it, I haven’t lost a single cent.”

— Artur Pires, Co-Owner

75%

Missed Revenue Prevented

2x

Increase in Project Visibility

“Torque360 helped us bring everything into one place. Jobs, parts, and invoices are easier to manage, and the shop runs more smoothly day to day. It gives us the structure we needed.”

— Cauy Cuthbertson, Owner 

100%

Centralized Shop Workflows

3x

Boost in Operational Efficiency

“We were doing estimates and tracking jobs manually, and it caused delays and confusion. Now with digital estimates and invoicing, everything is faster and more organized.”

— Himel, Owner

50%

Faster Estimate & Job Processing

1.2x

Higher Customer Capacity

See What Others Think of Torque360!

Run a Faster Shop with Smarter Auto Repair Invoicing

Build invoices directly from your repair orders, send them by text, collect payment online, and push every transaction to QuickBooks automatically, inside one connected platform.

  • Save hours every week on manual invoice creation

  • Reduce outstanding invoices with same-day digital payment

  • Real-time QuickBooks sync on every invoice and payment

Frequently Asked Questions

Auto repair invoicing software converts a completed repair order into a finalized, itemized customer invoice. It automatically calculates taxes, applies parts markup, and organizes labor charges without requiring service writers to re-enter job details into a separate billing system. It connects the invoice to the full job record. The estimate that the customer approves, the parts pulled from inventory, and the labor hours logged by the technician. Torque360 keeps every step of that lifecycle in one connected system.

A complete auto repair invoice should include the customer’s name, contact information, and vehicle details. A line-item breakdown of every part used with part numbers and individual pricing. Labor charges listed by service with hours and rate. Shop supply fees and applicable taxes are calculated at the correct rate. The repair order number, the total amount due, and the payment methods accepted. Torque360 generates invoices with these fields populated directly from the repair order. It lets you control which pricing details are visible to the customer.

Automotive invoice software should include line-item invoicing for parts and labor, automated tax calculation, digital delivery by text and email, payment collection, and integration with your repair order workflow. Shop-specific features like parts markup, labor rate management, canned jobs, and QuickBooks sync matter more than generic billing features because they prevent the manual translation between how a job was repaired and how it gets billed. Torque360 includes all of these inside the same repair order.

Yes. Platforms built specifically for auto repair shops, like Torque360, connect invoicing, parts inventory, and payment collection inside a single repair order. When a technician pulls a part from inventory, it appears on the repair order automatically. When the job closes, the invoice reflects actual parts used and labor logged. Payment collected posts back to the invoice and syncs to QuickBooks. Generic invoicing tools like QuickBooks or Wave don’t have a repair order layer, which means service writers end up entering the same job details in multiple places.

QuickBooks and Wave handle general business invoicing. However, these were not built for repair shops. They have no repair order layer, no parts catalog with markup, and no labor guide integration. They also have no VIN-based vehicle records and cannot connect an estimate to a closed job. Service writers using QuickBooks for invoicing re-enter details manually from the paper ROs. It adds time and introduces errors. Torque360 automotive shop invoice software keeps the full job lifecycle in one place. Inspection, estimate, repair order, invoice, and payment all share the same record.

Auto repair shop management software with invoicing typically starts between $70 and $400 per month. It depends on the platform and the feature set included. Torque360 starts at $99.99/month. It includes invoicing, estimates, repair orders, scheduling, digital vehicle inspections, and payments inside one subscription. Platforms that separate invoicing, payments, and integrations into individual tiers can cost significantly more once add-ons are included.

Torque360 auto repair shop invoice software connects parts ordering and pricing through integrations with Nexpart, PartsTech, and Epicor. Parts added to a repair order carry accurate cost and markup into the invoice automatically. Labor times are pulled from the integrated labor guide. Estimates and invoices reflect real book times, not guesswork. Both reduce the gap between what a job costs and what gets billed.

Torque360 auto shop invoice software accepts credit and debit cards via an in-shop card reader. TorquePay offers online payments through a text-to-pay link, Google Pay, and PayPal. Fleet accounts can be invoiced with net terms tracked in accounts receivable. Customers who dropped off a vehicle and left can pay remotely the moment the invoice is sent. No need to return to the shop before taking their vehicle.

Torque360 pushes invoice data, payment records, and customer information to QuickBooks automatically when a transaction is completed. There is no manual export, no CSV import, and no end-of-day reconciliation process. The sync runs in real time. The bookkeepers always have accurate, current data without relying on shop staff.

An estimate is the projected cost of repairs, sent to the customer before work begins for approval. An invoice is the final bill issued after repairs are complete. It reflects parts used, labor hours logged, and any additional work authorized during the job. In Torque360, the invoice is generated directly from the closed repair order. What the customer approved and what the shop delivered are documented in the same record. There is no manual reconciliation between them needed.